Clinical Faculty HR

At the University of British Columbia (UBC), we value the vital role played by our Clinical Faculty members in educating undergraduate, graduate, and postgraduate students, residents, and fellows. Our Clinical Faculty members, who are practicing health professionals, contribute significantly to the Faculty of Medicine’s vision. With over 11,000 members, they inspire and educate our learners, setting an example for the next generation of healthcare professionals. 

Clinical Faculty Appointments

The UBC Department of Emergency Medicine has over 750 clinical faculty members who make significant contributions in administration, professional development, and translational and clinical research. 

To apply for a clinical faculty appointment the following documentation must be submitted to Udani Perera: 

  1. Clinical Faculty Application Form (CFA)
  2. Clinical Faculty Payment Instruction Form
  3. ID Verfication (SIN card or number/ CRA receipt)

Please note: Initial clinical faculty appointments are generally at the rank of Clinical Instructor.

Useful links and templates

Electronic Funds Transfer (EFT) Setup

Please complete the EFT form and provide one of the following for banking verification:

  1. A photo/copy of a physical voided cheque with the account name printed in original production (note: downloaded cheques without a stamp is not suffice)
  2. A void cheque downloaded from your bank’s online portal that is stamped by your financial institution
  3. Complete the EFT/ACH form with your banking details and have it stamped by your financial institution

Clinical Faculty Promotions

Department of Emergency Medicine is pleased to announce the opening of applications for Clinical Faculty Promotions 2025.

Promotion Criteria and Process:

In accordance with departmental guidelines, the rank of Clinical faculty appointment is typically held for a minimum of 2 years for Clinical Instructors and 5 years for all other ranks before a promotion. This period allows candidates to demonstrate significant activity and impact commensurate with the new rank they aspire to attain.

While the department welcomes applications for promotions at any time when candidates believe they meet the criteria for the desired rank, we strongly advise reviewing your activity since your initial appointment or last promotion to ensure alignment with the promotion criteria outlined in the Description of Academic Ranks for Clinical Faculty. Promotions primarily consider activities and achievements since the last promotion, with an emphasis on teaching and professional contributions.

Application Process:

If you have met the above criteria or have been encouraged or recommended for a promotion, we invite you to submit an application. The next promotions meeting will be convened during summer, and all applications must be received by June 15, 2025 to be considered.

Upon expressing your interest in a higher rank, please provide the following documents for your promotion file: All documents must be submitted to emergency.hr@ubc.ca  by the specified deadline.

  • Letter of Intent: A statement expressing your interest in advancement and summarizing your accomplishments since your [last promotion/initial appointment].
  • Letter of Support: A letter from your Hospital Department Head endorsing your application. If unavailable, a letter from your direct clinical supervisor will suffice.
  • Curriculum Vitae: An up-to-date CV in UBC Abbreviated Format.
  • Teaching Assessments: A minimum of 5 teaching evaluations since your [last promotion/initial appointment]. If unable to attain 5 evaluations, please provide an explanation in your Letter of Intent.
  • Additional Materials: Any supplementary documents, such as letters of reference, teaching dossiers, or commendations, that demonstrate your qualifications for promotion.
  • For applicants seeking the rank of Clinical Professor, please include 2 additional Letters of Reference.

Instructions for Obtaining Teaching Assessments:

  • For undergraduate teaching assessments across all Faculty of Medicine departments, please complete the report request form in order to receive student feedback on teaching.
  • For postgraduate teaching assessments within the Department of Emergency Medicine, email emergency.residency@ubc.ca with your hospital site and desired date range.
  • For postgraduate teaching assessments in other departments, contact the respective department.

Should you have any questions or require further assistance, please do not hesitate to contact us at emergency.hr@ubc.ca.

Clinical Faculty Transfers

Faculty members with an active Clinical Faculty appointment at UBC are not eligible for a second Clinical Faculty appointment in another department. However, they can still teach across departments under their existing appointment.

If a faculty member wishes to establish a formal affiliation with the Department of Emergency Medicine (EMED), they have two options:

Transfer to EMED – If their primary teaching responsibilities are with EMED and they want it to be their main department, they can transfer their appointment from their current department to EMED. This process requires resigning from the existing appointment only after their application to EMED is successfully approved. To apply for a Clinical Faculty transfer, the following documents must be submitted to emergency.hr@ubc.ca:

Associate Membership with EMED – If they want to maintain their current appointment while also contributing to teaching in EMED, they can apply for an Associate Membership. This option allows them to formally collaborate with EMED while keeping their existing faculty appointment. To apply for an Associate Membership, the following documents must be submitted to emergency.hr@ubc.ca:

For further inquiries about the transfer process or Associate Membership, please contact emergency.hr@ubc.ca.